The Kwame Nkrumah University of Science and Technology (KNUST), Kumasi invites applications from suitably qualified person for appointment as ASSISTANT DIGITISATION AND ARCHIVAL OFFICER (JUNIOR ASSISTANT REGISTRAR) in the Registrar’s Offices. This position is part of KNUST’s strategic commitment to institutional digitisation and information governance.

Role Summary

The Assistant Digitisation and Archival Officer (Junior Assistant Registrar) will lead the University’s digital records and archives transformation by strategically coordinating digitisation efforts, implementing document management policies, and overseeing digital repositories. The role ensures long-term preservation, data security, and accessibility of archival materials in compliance with institutional objectives and regulatory standards.

Responsibilities

The Assistant Digitisation and Archival Officer (Junior Assistant Registrar) will:

1. Oversee the digitisation of physical records and supervise proper indexing, storage, and archiving across all departments and units.
2. Provide access to archival materials for research and administrative use.
3. Facilitate the development and implementation institution-wide digital document management policies and procedures that integrate digitisation with administrative planning and service delivery.
4. Ensure compliance with data protection and privacy regulations (Data Protection Act, Act 843) and institutional records management policies.
5. Conduct regular audit of records management practices and provide reports to university management.
6. Conduct training and capacity building of best practices on digital recordkeeping to staff, especially, the administrative personnel.
7. Promote the use of archival resources through exhibitions, publications and outreach.
8. Perform any other duties assigned by the Registrar or his representative.

Qualification and Experience

The person must:

1. have a Master’s degree in Information Management, Archival Studies, Library Science, Information Technology, or a related field from a recognized institution.
2. have a minimum of three (3) years relevant post-qualification experience in records digitisation, digital archiving, or document management in recognise archival or records management institution.
3. have specialized coursework or certifications in project management, data analytics, systematic reviews and data science.
4. have knowledge in basic programming and database management languages such as Python, PHP, SQL, C#, R, among others.
5. be a team player with high ethical standards and pays attention to detail.
6. be familiar with digitisation workflows and e-governance practices within academic or public administration settings.

Applicants with a Master’s degree with advanced certification and knowledge in programming and database management languages such as Python, PHP, SQL, C#, R, among others may be considered.

Mode of Application

Qualified candidates may pick Application Forms at the Office of the Deputy Registrar, Human Resource Development (HRD), Room 214 at the Main Administration Block. 

Completed Application Forms with Curriculum Vitae, copies of relevant certificates, two (2) Referee Reports, one of which should be from the applicant’s Head of Department/Section should be submitted to the Deputy Registrar, HRD, not later than THURSDAY, JULY 31, 2025.

NOTE: This advert is open to only staff of the university.

REGISTRAR