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KNUST ALUMNI NATIONAL COUNCIL MEETING 1ST- Q MEETING 2012

Published: 06th Apr 2012 Source: University Relations Office (URO) Share Tweet

AGENDA / BUSINESS FOR THE 1ST- Q MEETING @ TEMA ON 17TH March, 2012

  • OPENING
  • READING OF PREVIOUS MEETING’S MINUTES
  • MATTERS ARISING
  • Evaluation of  KNUST @ 60 Alumni Awards & Fundraising DINNER Ball on 17thDec, 2011
  • 2012 NATIONAL BIENNIAL CONGRESS AT KOFORIDUA – updates on preparations so far.
  • STAKEHOLDERS FORUM: TOWARDS A VIOLENCE FREE & ISSUE BASED CAMPAIGN; ELECTION 2012 @ TEMA.
  • PRESENTATION OF CHAPTER REPORTS
  • ANY OTHER BUSINESS (A.O.B)
  • NEXT MEETING
  • CLOSING

 

Signed by:

Tek.  Eunice Akosua Ofosua Amoako                                           Tek. Tony Danklu

National General Secretary                                                            National President

 

MINUTES OF THE fourth NATIONAL COUNCIL (KNUST ALUMNI ASSOCN) MEETING

  • VENUE : CAPE-COAST POLYTHENIC SEMINAR ROOM
  • DATE : 19TH NOVEMBER, 2011
  • TIME : 10:35 AM
  1. ATTENDANCE: As listed and attached.
  2. APOLOGY:

           From these Chapters & members:

  • Campus: President- Tek. Dr. Isaac Dadzie 

                      Treasurer & Natl Council Member - Tek. Evelyn Ekua Mensah

  • Kumasi:   President – Tek. Harriet Annang
  • Obuasi:    Usual Rep - Tek. Charles Kuma

                Member   - Tek. Abugri Husein

  •  Tamale:   President & Reps
  • Ho:           President – Tek. Fred Acolor
  • Tema:     Organising Secretary & Natl Council Member – Tek. Evans Yevu    Aryee- Quaye

                 Member & Office of the Natl Secretariat - Tek. Nutifafa Asare

  • Takoradi: Usual Rep – Tek.. Budu-Angua

                        Tek. Veronica Sam

  • Cape Coast: President & members
  • KNUST Alumni Officer: – Mr. Festus Nyame

 

  1. OPENING:

The meeting began at 10:38am with an opening prayer by Tek. Francis Arthur (Takoradi Chapter Rep).

 

  1. D.   INTRODUCTION & ACKNOWLEDGEMENT

              i.        The National President chaired, opened the meeting, welcomed all present and stated the purpose of the meeting as itemized on the day’s agenda attached.

 

            ii.        After a roll call of all Chapters present, the meeting was declared duly & properly constituted.

 

           iii.        Council members self-introduced themselves and all others present were duly acknowledged. 

 

           iv.        Chapters present included Tema, Cape Coast & C-Poly, Kumasi, KNUST Campus, Koforidua (7)

 

 

  1. E.   AGENDA / BUSINESS FOR THE DAY

                          The under listed items were adopted as agenda for discussion.

  1. a.    OPENING

 

  1. b.    READING OF PREVIOUS MEETING’S MINUTES

 

  1. c.     MATTERS ARISING

 

  1. d.    updates on KNUST @ 60 Alumni Awards & Fundraising DINNER Ball on 17thDec, 2011

 

  1. e.    2012 NATIONAL BIENNIAL CONGRESS AT KOFORIDUA – updates on preparations so far.

 

  1. f.     PRESENTATION OF CHAPTER REPORTS

 

  1. g.    ANY OTHER BUSINESS (A.O.B)

 

  • Book Launch in Kumasi
  • Funeral: Mother of Tek. Vero Sam - Obuasi
    • Father of Tek. Richard Kilson – Mankesim
    • Alumni Cloth & Souvenirs

 

  1. h.    NEXT MEETING

 

  1. i.      CLOSING

 

  1. F.    BUSINESS FOR THE DAY

 

 

  1. 1.    READING OF PREVIOUS MEETING’S MINUTES:

                      i.        Read by Tek. Eunice Akosua Ofosua Amoako, National General Secretary (NGS).

 

                    ii.        After some corrections made, a motion for the acceptance and adoption of the minutes for discussion was carried by Tek. Maxwell Asiamah and seconded by Tek. Kwamina Bamfo Agyei.

 

 

 

  1. 2.    MATTERS ARISING

                      i.        Levying Graduating Year (Class)

 

  1. Campus Chapter led by its President, Tek. Dr. Isaac Dadzie (Tek.  Maxwell Asiamah was to inform him) was charged to explore all avenues, form linkages with Mr. Festus Nyame (Asst. Registar  I / C Alumni Affairs), SRC leadership etc & come out with concrete plans for collecting Recruitment / Induction levy from final year students –i.e. incoming ALUMNI.

 

  1. Form a three (3) - man committee to lead this drive; highlighting benefits, aims & objectives of the Association.

 

  1. Their EMAIL ADDRESES & MOBILE NUMBERS of these final year students must also be collated & sent to the National Secretariat.

 

  1. A collation of Students’ activities in which the Alumni can effectively participate in to enhance our interaction with the students and therefore raise awareness, instigate and hold their attention and perhaps involvement in future Alumni Association’s activities is to be sent the Natl. General Secretary.

 

  1. Campus Chapter President Tek. Dr. Isaac Dadzie is to take charge & send feedback to the National President.

 

 

                    ii.        FRATERNAL VISIT

 

  • The scheduled visit to Koforidua for Fun games by the Tema Alumni Chapter took place on 29th October, 2011. One Teknokrat from Akosombo / Akuse Chapter was present.

 

  • Report on it is made by Tema Chapter below.
  1. KNUST @ 60 Alumni Awards & Fundraising DINNER Ball on 17th Dec, 2011
  • All preparations are on course for a successful event.

 

  • Invitations to Dignitaries and Special guests have all been sent. Some responses have been received.

 

  • Institutional visit are underway to mobilize Teknokrats to attend in their numbers.

 

  • Institutional / Chapter sale of tickets are being encouraged

 

  • Challenges:
    • Funding is greatest hurdle of all, discussions still are going.
    • A member suggested we write to Ashanti Gold, Obuasi Management & staff (mostly Teknokrats) to invite & solicit sponsorship.

 

  • Appeal to members to advertise the event for members to patronize & turn up in their numbers was made.

 

  • Suggestion to have about 10 couples from each chapter to attend the ball was made.

 

  • Tickets are going for the stated price because of the Fundraising nature of the ball.

 

 

  1. 4.    2012 NATIONAL BIENNIAL CONGRESS AT KOFORIDUA

 

  • The detailed report & workplan presented was accepted.

 

  • An additional idea of adopting a village as an Alumni community development & participation project was accepted by Council and given the go ahead for prosecution, & this is to be spearheaded by the Koforidua Chapter.

 

  • The Planning Committee is to contact the Takoradi Chapter for advice.

 

  • Congress dates should be in August / September / October.

 

 

  • Media launching should be in February.
  1. 5.    PRESENTATION OF CHAPTER REPORTS;

 

  • Recommended format:

 

                                          I.    WRITTEN REPORT (hard copy handed out & soft copy to NGS) indicating Chapter Name & Presenter (Chapter Chief Coordinators / Presidents / Chairpersons / Representatives)

 

                                        II.    State Leadership & Membership: (Names, Workplace, Email addresses & Mobile numbers must be provided as an attachment).

 

                                       III.    Meetings:

 

  1. a.    State Attendance / Participation: (Names, Workplace, Email addresses & Mobile numbers must be provided as an attachment).

 

  1. b.    New Members @ every meeting:

 

  1. c.    Date & Days:

 

  1. d.    Time:

 

  1. e.    Refreshments:

 

                                      IV.    Finances:

 

  1. a.    Dues:

 

  1. b.    Remittance to National Secretariat:

 

  1. c.    Voluntary Contributions:

 

  1. d.    Sponsorship / Appeal for funds:

 

                                       V.    Activities / Projects:

 

                                      VI.    Welfare matters:

 

                                     VII.    AOB:

 

 A.KOFORIDUA CHAPTER –

 

      i.        Written & presented by Tek. Paa Kwasi Elelakpodia

 

    ii.        Membership / Leadership :

 

  • Very mobile due to frequent transfers. Attempts are being made to contact CRIG, VRA & other departments for more members.

 

  • Congress Committee members are going from office to office on awareness creation in the region about the hosting of the National Congress next year.

 

   iii.        Meetings:

 

  1. Attendance / Participation: Regularly at monthly meetings is about 15.

 

  1. b.    New Members @ every meeting: No info provided

 

  1. c.    Date & Days:  1st Tuesday of every month

 

  1. d.    Time: No info provided

 

  1. e.    Refreshments: No info provided

 

   iv.        Finances:

  1. a.    Dues: No info provided
  2. b.    Remittance to National Secretariat: No info provided
  3. c.    Voluntary Contributions: No info provided
  4. d.    Sponsorship / Appeal for funds: No info provided

 

    v.        Activities / Projects:

  • Fun games with Tema, Akosombo & Akuse Chapters came on at Koforidua Poly.

 

   vi.        AOB: None

 B.TEMA CHAPTER –

      I.        Written & presented by  Tek. Samuel Donkor – Chapter Chief Coordinator

 

    II.        Leadership / Membership: 8 / 200

 

   III.        Meetings: 2 meetings held in the quarter, 3rd is scheduled for 14thDecember, 2011.

  1. a.    Attendance / Participation: Less than 30 per month. 

 

  1. b.    New Members @ every meeting: 3 every month.

 

  1. c.    Date & Days: 3rd Wednesday of every month.

 

  1. Time: 6pm

 

  1. Refreshments: Regular, motivational & highly patronized since most participants are coming straight from work.

 

  IV.        Finances:

 

  1. a.    Dues: Members are encouraged to pay their dues every month.

 

  1. b.    Remittance to National Secretariat: No info provided.

 

  1. c.    Voluntary Contributions: Silver collection is made @ monthly meetings to support Refreshment.

 

  1. Sponsorship & Appeal for funds: A member sponsored January meeting’s   refreshment.

 

   V.        Activities / Projects:

  1. Awareness creation towards Awards Dinner Ball & 2012 Biennial National congress @ Koforidua.

 

  1. Solidarity Fun Games came off on 29th October, 2011 @ Koforidua Poly.

 

  1. Return Fun Games planned for next year @ Akuse.

 

  VI.        Welfare matters: Chapter members attended / are attending;

 

  1. Wedding: Tek Rebecca Attah ( now Mrs. Cudjoe)

 

  1. Funeral: One week celebration of Tek Solomon Asmah is ongoing @ Tema now (a delegation from the chapter is attending).

 

 VII.        AOB: None

C.TAKORADI CHAPTER -

 

      i.        Not written (verbal) & presented by Tek. Francis Arthur – Chapter Executive

 

    ii.        Leadership / Membership: 5 / 150

 

   iii.        Meetings:  No normal general meetings but have had one Executive  meeting.

 

  1. a.    Attendance / Participation: Usually at 30
  2. b.    Date & Days: as & when
  3. c.    Time: No info provided
  4. d.    Refreshments: No info provided

 

   iv.        Activities / Projects:

  • Reorganization of the chapter into CELLS;
  1. a.    Workplace – GRC, ECG, VRA, LANDS COMMISSION, GSTS ,  Takoradi Poly

 

  1. b.    Professional Bodies: PSGH, GMA, GHIS, etc.

 

  1. X’mas Party: Propose to have an X’mas party to round off the                       year’s activities in December for the general                       membership.

 

    v.        Finances:

  1. a.    Dues: some collected.
  2. b.    Voluntary Contributions: No info provided
  3. c.    Sponsorship: No info provided
  4. d.    Remittance to National Secretariat: Plan to send 2/3 of dues collected as remittance to national ASAP
  5. e.    Currently has about One thousand Ghana Cedis (GHC1000.00) in their coffers.

 

   vi.        Welfare matters: Members are attending;

 

  1. a.    Funeral: Mother of Tek. Vero Sam @ Obuasi

 

 vii.        AOB: None

 

 

 

D.OBUASI CHAPTER:

 

  • Non – Written (Verbal) & presented by Tek. Kwaku Okrah Siabour

 

  • Reorganization: of the chapter after several years of dormancy.

 

  • Planning: for a dinner in Decmeber.

 

  • Kumasi & Campus chapters are to visit & assist Obuasi Chapter.

 

  • Remittance to National Secretariat: No info provided

 

 

E. CAPE – COAST / C – POLY:

      I.        WRITTEN & Presented by Tek Godwin Slonimpah (C – Poly Chapter Secretary). Hard & soft copies supplied to NGS.

 

    II.        Leadership & Membership:  Database of 48 registered members; Names, Programme, Hall of residence, Year of Completion, Email addresses & Mobile numbers were provided as an attachment.

 

   III.        Meetings: Regional Chapter met on 16th November, 2011 @ C – Poly campus.

  1. a.    Attendance / Participation:

                                      i.        8 Teknokrats attended the 1st regional chapter meeting on 16 / 11 /   11.

                                    ii.        Usual attendance @ C – Poly Chapter meetings are 16 reduced to 7 Teknokrats.

                                   iii.        Non- Alumni are willing to join & associate with the C – Poly   chapter.

 

  1. b.    New Members @ every meeting: Not provided.

 

  1. c.    Date & Days: 16 / 11 / 11 (Regional Chapter), Not provided for C – Poly.

 

  1. d.    Time: No info provided

 

  1. e.    Refreshments: No info provided

 

  IV.        Finances:

 

  1. a.    Dues: Arrangements are being made to have it deducted from source.
  2. b.    Remittance to National Secretariat: No info provided
  3. c.    Voluntary Contributions: No info provided
  4. d.    Sponsorship / Appeal for funds: Campus chapter has redeemed their pledge of GHC500.00. All other pledges have been redeemed.

   V.        Activities / Projects:

  1. a.    C-Poly chapter organized its 1st Research Seminar Workshop entitled “How to write Research Paper & Publish in Academic Journal” on 17th Nov, 2011.

 

  1. Resource Speaker: Prof Francis Acquah (fmr. Head, Dept. of Chemistry, KNUST & now Lecturer @ UCC).

 

  1. Participation & fees: 20 academic staff participated @ a fee of GHC20.00

 

  1. d.    Certificate of Participation:  given to all participation.

 

  VI.        Announcements / Plans:

 

  1. 1st Research Conference will be hosted by the Chapter next year.

 

  1. b.    Registration of Chapter Consultancy Business to be undertaken.

 

  1. c.    Name of Business: Suggestions were solicited.

 

 VII.        Welfare matters: No info provided

 

  1. VIII.        AOB: None

 

  1. G.   CAMPUS CHAPTER:

 

      i.        WRITTEN & Presented by: Mr. Maxwell T. Asiamah, Chapter Secretary

 

    ii.        Leadership & Membership: No change in strength since last Q meeting. Consists of both Academic & Non- Academic staff.

 

   iii.        Meetings:

  1. a.    Attendance / Participation: No info provided
  2. b.    New Members @ every meeting: No info provided
  3. c.    Date & Days: No info provided
  4. d.    Time: No info provided
  5. e.    Refreshments: No info provided

 

   iv.        Finances:

  1. a.    Dues: Deducted from source. Newly recruited members yet to be migrated onto payroll for deduction.

 

  1. b.    Remittance to National Secretariat: Submitted a GCB cheque for GHC

 

 

  1. c.    Voluntary Contributions: No info provided

 

  1. d.    Sponsorship / Appeal for funds:  Has redeemed its pledge of GHC500. 00 to C – Poly Chapter.

 

    v.        Activities / Projects:

  • Supported Kumasi Chapter in organizing their 1st Socializing night to  reactivate the chapter.

 

   vi.        Welfare matters:

 

BOOK LAUNCH: Mr. Festus Ntame has invited the Chapter to its book launch on ……….

 

 

 vii.        AOB:

 

6.ANY OTHER BUSSINESS

                        I.        WELFARE MATTERS:

 

  1. a.    Funeral:
  • Mother of Tek. Veronica Sam  (Tokoradi Chapter) @ Obuasi.
  • Father of Tek. Richard Kilson (Koforidua Chapter) underway @      Mankesim, some members pass through on their way to

      C – Poly  for meeting.

 

  1. b.    BOOK LAUNCH:
  • We have been invited to a Book Launch in Kumasi by Mr Festus Nyame (Alumni Officer) on …………………
  • Members are encouraged to attend in their numbers                 especially from Campus & Kumasi Chapters.

 

                      II.        Banners & Billboards KNUST @ 60 Awards & Fundraising Dinner Ball on Campus

Enquires about their locations were made. Check with Pro - Lynk – Event organizer for answers.

 

 

 

                     III.        UPDATING ALUMNI INFO ON KNUST WEBSITE

Mr. Bamfo- Agyei (C – Poly Prez) was given a copy of the letter to Campus authorizing his access to the Alumni Link to the University website to update our information on it.

 

                    IV.        ALUMNI SOUVENIRS:   Cloth & other memorabilia are being produce & hopefully to be ready on time to be sold at the Awards & fundraising Dinner Ball.

 

  1. 6.    CLOSING:

 

The meeting came to a close at about 2:25pm with a prayer by Tek. Kwaku Okrah Siabour, after a motion to adjourn by Tek. Samuel Donkor, seconded by Tek. M. Afriyie.

 

 

 

 

Recorded by: 

Tek. Ernest Paa Kwasi Elelakpodia

Assist. National General Secretary

 

 

 

 

 Signed by:    

 

 

Tek.  Eunice Akosua Ofosua Amoako                                  Tek. Tony Danklu

National General Secretary                                                   National President

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