KWAME NKRUMAH UNIVERSITY OF SCIENCE AND TECHNOLOGY, KUMASI

COLLEGE OF HEALTH SCIENCES

GERMAN-WEST AFRICAN CENTRE FOR GLOBAL HEALTH AND PANDEMIC PREVENTION (G-WAC)

APPLICATIONS are invited for suitably qualified persons for appointment for the under listed positions at the German-West African Centre for Global Health and Pandemic Prevention (G-WAC), College of Health Sciences, KNUST, with effect from February 14, 2022:

1. Project Manager;
2. Project Accountant; and,
3. Administrative Assistant

G-WAC is a partnership between the College of Health Sciences of the Kwame Nkrumah University of Science and Technology (KNUST); the Berlin School of Public Health, including Technische Universität Berlin (TUB), and Charité Universitätsmedizin – Berlin; and the Medical Faculty and University Hospital Bonn (UKB) and is being funded by a grant from the German Academic Exchange Service - DAAD.

1. PROJECT MANAGER

The Project Manager will steer the activities of G-WAC to ensure that the desired results are achieved by providing administrative and technical support to a portfolio of in-country and multi-country projects. She/he will work closely with the partner institutions, administrative and finance departments at KNUST and ensure compliance with the funder’s policies. The Project Manager shall put in place a structure that optimizes the efficiency of the communication and administrative process for G-WAC.

QUALIFICATION AND EXPERIENCE

• Minimum of Bachelor’s degree with qualification in project management
• Must be dynamic with demonstrable capacity for teamwork and team leadership
• Must be a critical thinker with excellent analytical skills
• Ability to work under pressure as part of a global team with little or no supervision
• Ability to prioritize workload, assume responsibility for work, and follow through to completion
• Knowledge in administrative and accounting skills
• High computer literacy including knowledge in Microsoft Office suites, management software, among others.

DUTIES AND RESPONSIBILITIES

• Organize, support, provide follow-up and report pertinent issues to Director and Management Team
• Prepare project documents and research reports for the Director
• Plan with the Director and Management Team on the sourcing and use of resources to achieve the goals and objectives of the projects within allotted timelines and budgets.
• Coordinate the planning, preparation and submission of grant applications.
• Monitor the preparation and progress of each milestone and deliverables of the projects. Ensure that progresses are on time with the deadlines assigned to enable the projects to run smoothly.
• Oversee regulatory compliance issues regarding research projects and record Institutional Review Board approvals.
• Manage administrative aspects of the projects in line with the funder’s requirements.
• Perform day-to-day management of project team and address any team issues promptly in consultation with the Director.
• Conduct regular meetings with the Management Team and also with partner institutions to discuss project status and issues in a transparent manner.
• Facilitate the communication between the G-WAC Management Team and the Funders.
• Manage internal and external communication with partner institutions.
• Represent the Director in meetings if necessary.
• Prepare annual technical reports to funders.

2. PROJECT ACCOUNTANT

The Project Accountant shall provide financial support to G-WAC’s activities by working closely with the KNUST College of Health Sciences finance and administrative departments and ensuring compliance with KNUST and the funder’s policies.

QUALIFICATIONS AND EXPERIENCE

• Minimum of a Bachelor's degree in Accounting, Finance, Accounting & Finance, or related field
• Membership of Professional Accountancy body (ICAG, ACCA, CIMA)
• Minimum of 3 years’ experience in financial management and/or support

DUTIES AND RESPONSIBILITIES

• Assist in operations support of project start up and close out as needed.
• Prepare invoices, assist in project procurement related expense tracking and payment requests.
• Ensure all budgets cover of the personnel and operating costs, reflect the narrative and are reviewed for accuracy and compliance with funder regulations.
• Assist with cash flow in daily project activities.
• Carefully track cash received and report project expenses on a monthly basis.
• Prepare monthly financial reports including project burn rate reports and identify trends per activity, flag potential issues, and recommend actions to the Project Manager and Director.
• Serve as liaison to partner institutes by providing technical assistance in sub-award budgets and periodical financial reporting.
• Support the preparation and conduct of quarterly project reviews.
• Assist in reconciling sub-grantee/sub-contract expenses.
• Prepare pipelines and forecasts to ensure accurate financial analysis.
• Maintain strong financial controls to guarantee compliance with funder regulations.
• Review all grant agreements, contracts, and modifications for the programs, review procurement requests, sub-agreements, and fixed obligation grants, and ensure that key processes are followed so that grant risk assessment receives consistent attention and direct support.
• Prepare annual financial report to the funders.

3. ADMINISTRATIVE ASSISTANT

The Administrative Assistant shall be responsible for assisting the Project Manager & Management Team to run the G-WAC Secretariat smoothly and efficiently, organising and coordinating all work stages as well as maintain a helpful attitude toward the Project Manager, Management Team and G-WAC students.

QUALIFICATIONS AND EXPERIENCE

• Minimum of a Bachelor's degree in Business Administration, Office Management or related field
• Certificate/diploma in office management with evidence of experience, exposure and professional training
• Significant professional experience in a comparable position
• Good working knowledge of ICT technologies (related software, phone, fax, email, internet) and computer applications (e.g. MS Office)
• Knowledge in either French or German language would be a strong advantage

DUTIES AND RESPONSIBILITIES

• Collects and maintains detailed and well organized hard and electronic records of G-WAC documents, communications and operations/activities in line with KCCR ’s filing rules and international standards
• Prepare draft correspondence/reports for Project Manager and Management Team’s dispatch and takes minutes during meetings
• Compiles and maintains a detailed database of all G-WAC students and various categories of affiliates
• Perform any other functions as may be assigned by the Project Manager

GENERAL SKILLS

• Strong attention to detail
• Cross-cultural communicator
• Lifelong learner
• Self-starter, proactive planner, and organizer
• Comfortable with technology/learning new programs/software
• Data entry
• Excellent written and verbal communication
• Strong work ethic and flexibility

DURATION OF CONTRACT

The contract will be for 12-months (renewable) for all the positions, three (3) months of which shall be the probationary period. Successful candidates are expected to assumed duty on Monday, February 14, 2022

MODE OF APPLICATION

Interested Candidates are to complete Application Forms online using this: (LINK!) 

Completed Application Forms with Curriculum Vitae, two (2) Referees Report and photocopies of relevant Certificates and a motivation letter should be submitted to the address below not later than Monday, February 07, 2022.

THE DEPUTY REGISTRAR

HUMAN RESOURCE DEVELOPMENT DIVISION

KWAME NKRUMAH UNIVERSITY OF SCIENCE AND TECHNOLOGY

PRIVATE MAIL BAG

UNIVERSITY POST OFFICE

KUMASI

NOTE

A soft copy of the application must be emailed to info.gwac@knust.edu.gh

Only short-listed applicants will be invited for interview.